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Creating a Wedding Guest List

May 1, 2020

Design by Southern Fried Paper

Calligraphy envelope addressing is one of my very favorite activities. There is something special about sitting down to a stack of envelopes and carefully writing the names of the most important people in a couple’s life.

Creating a Guest List

Something I hear from couples after their invitation is designed and going to print, is that gathering the guest list is the most difficult part of getting married. I’m with you. How to narrow down who you invite based on venue space, budgets, or travel can be so difficult. I do have a few helpful tricks though.

First, Start Early! You are going to need a quantity count to order invitations, pick a venue, plan table arrangements and florals, ceremony seating and catering numbers. Pretty much everything you plan for a wedding will be based on your guest count numbers. So, my recommendation is to start putting your must have invitees into a list right away when you are excited for the planning process.

Second, Get Organized! A well thought out spreadsheet will make your life easier as you go through the wedding planning process. I have a free template on my website. My preference is to use the advanced tab so that the guest list can be organized by last name… and sorted anyway you please depending on the information needed. Always, have separate columns for the street address, city, state and zip codes. This will allow more flexibility for information processing. Also, your calligrapher will be thankful so they can layout your list as they like.

Next, Pester your friends and family. Gathering addresses from your friends and family can be a challenge. If you start early and get organized you will have enough time to have a completed list by the time you need to send out invitations. When you see them for dinner, double check their address (including zip code!). Text or call those you don’t see as often. A great time to do this is when you are talking about your engagement with them.

Finally, Send Save the Dates. I promise, I’m not trying to get you to spend your whole wedding budget on paper goods! Save the dates serve many functions. First, they communicate your wedding is happening and your guest should should check their calendars. It also communicates they are invited! The mailing also serves as a test run for the wedding invitations which are usually more expensive to mail. Here is where you find out if someone has moved, had a relationship change, the address is wrong. All the things that happen when dealing with a guest list. Then you have time to make corrections before sending out the actual wedding invitations that are a bit more time sensitive.

I do hope this advice helps you make a guest list with a little bit of ease. Next time, I will discuss a bit more regarding the etiquette of sending a formal invitation and how to address your guests.

Filed Under: calligraphy, Calligraphy invitations, party politely, Pretty Paper, real wedding, vendor love, Wonderous Weddings Leave a Comment

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Classic calligraphy envelope addressing

May 10, 2018

I just love this classic script – Spence – for traditional weddings. It has lovely thick and thin contrast, interesting capitals and variations to make it current and something your grandmother would love and approve of.

It looks wonderful in the tried and true black ink and white envelopes but also updated with blue ink or even white ink on a color envelope.

This is turning out to be popular this season along with the classic copperplate. Thank you fantastic brides for working with me using my favorite classic calligraphy scripts. Timeless events, lovely forever.

Filed Under: calligraphy, Calligraphy invitations, Pretty Paper, real wedding, Wonderous Weddings Leave a Comment

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Wedding calligraphy invitations 

July 8, 2016

I adore creating wedding calligraphy invitations for such joyous events. This wedding invitation is no exception because I had the privilege of working with the most wonderful family and kindest planner – Stefanie Miles.   The soft pink paper paired with white cotton paper, hand torn edges and modern calligraphy really make this suite swoon worthy.


We used a post card RSVP and envelope addressing to complete all the wedding calligraphy invitations components. It was easy to mail for the guests and a bit lighter in weight to keep the postage down on the invitation suite.  The envelope addressing is using my Mitty caps style in walnut brown ink.  I love the subtle tonal variation it gives.

Filed Under: calligraphy, Calligraphy invitations, Pretty Paper, real wedding, vendor love, Wonderous Weddings Leave a Comment

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Calligraphy wedding invitations Dallas

March 1, 2016

Calligraphy wedding invitations can be a real showpiece for a wedding. Last year I had the pleasure of designing some pretty outstanding wedding invitations. This one is based on my Talia hand with some super flourishing on the bride and groom names.  This method helps set the names apart from the rest of the details.

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wedding invitation calligraphy

It was printed by letterpress in a lovely taupe color on soft cotton paper, wrapped up, sealed with wax and mailed in a box with golden envelope addressing.  Lola Lorena managed all the printing, assembly and concept. There were nearly 4oo boxes to assemble!

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wedding invitation calligraphy

A real treat to work on. Thank you to the bride, groom (and planner) for letting me part of this special event!

Filed Under: calligraphy, Pretty Paper, real wedding, vendor love, Wonderous Weddings Leave a Comment

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Vow Renewal Calligraphy Dallas

September 20, 2015

Vow renewal calligraphy featured.

It is always and honor to be asked to work on a fellow wedding industry professionals event.  They know the best of the best and when they choose you – hip hip hooray!

This project was for a wedding husband and wife photographers vow renewal last year.  They chose such fun calligraphy for the bright pink envelopes!  My Mitty Caps hand in white ink.

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modern calligraphy guest addressing

Any celebration can use calligraphy.  From the envelope addressing to the place cards or escort cards.  And wedding calligraphy does not have to be stuffy!  These non-wedding celebrations are a chance to really push the limits and have fun.  The white on pink is one of my favorite joyful combinations.

Filed Under: calligraphy, Happening Events, inspirational, Pretty Paper, real wedding, vendor love, Wonderous Weddings Leave a Comment

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I am a calligrapher located in Plano, Texas embracing beautiful writing and the art of the handwritten note.

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